CaFlow
An end-to-end practice management platform for accounting firms in the US and UAE. CaFlow replaces TaxDome, Dext, and Karbon with one platform — automating document collection over email and WhatsApp, tracking every compliance deadline, and pushing structured data directly into QuickBooks, Xero, and Zoho Books.
US and UAE accounting firms are paying for four tools to do one job — and none of them talk to each other.
A mid-size CPA firm in the US runs TaxDome for client workflows at $800 per user annually, Dext for receipt capture at $37.50 per month, SmartVault or Box for document storage at $45 per user, and QuickBooks Online for the actual accounting. In the UAE, the same firm runs Zoho Books or TallyPrime for VAT and corporate tax compliance, a separate document folder in Google Drive, WhatsApp threads to chase clients for invoices, and a manual calendar to track FTA filing deadlines. Neither firm has a single place where client documents arrive, get classified, and flow into their accounting software without someone copying and pasting. The tools exist. The integration does not. Every workflow gap costs hours that partners and staff cannot bill for.
The pains are not abstract. They happen every single week inside every firm.
In the US: TaxDome charges $800 per user upfront annually — firms commit before knowing if the tool fits. Karbon costs $59 to $99 per user per month and still requires Dext separately for document capture. Document requests go out via a client portal that clients consistently ignore, log into once, and never open again. Tax season becomes a scramble because document collection was never systematised before deadline pressure arrived. In the UAE: Corporate tax was introduced in 2023 at 9% — most SMEs and their accountants are still building compliant workflows from scratch. Clients send purchase invoices on WhatsApp because that is how business is done in the Gulf. Zoho Books and TallyPrime handle the accounting but neither collects documents, chases clients, or tracks which filings are pending across a portfolio. FTA requires 5 years of document retention — most firms store these in disconnected Google Drive folders with no systematic naming or retrieval.
CaFlow replaces the entire fragmented stack with one platform built around how accounting firms actually operate.
US firms get automated document collection via structured email sequences — no client portal login required, no app to download. Clients receive clear requests, reply with attachments, and documents land in a structured inbox tagged by client and filing type. The compliance calendar tracks every federal and state deadline across every client simultaneously — quarterly estimates, annual returns, payroll filings — surfacing exactly what is due in the next 7 and 30 days. Extracted data pushes directly into QuickBooks Online or Xero with one click. UAE firms get the same workflow over WhatsApp. VAT return cycles, corporate tax filings, and FTA document retention requirements are built into the compliance calendar natively. Documents flow into Zoho Books or TallyPrime automatically with a 5-year retention policy and an audit-ready trail. Both markets get one monthly price — no annual commitment, no per-user penalty for growing headcount, no integration setup fee.
Firms replaced three tools with one, cut document collection time in half, and grew their client base without adding staff.
A US CPA firm managing 100 clients previously ran TaxDome, Dext, and SmartVault simultaneously — paying over $150 per user per month across the stack and still manually moving data between them. With CaFlow, the entire document-to-filing workflow runs inside one platform at a fraction of the combined cost. Tax season no longer begins with a scramble — documents arrive on a schedule because reminders are consistent, automatic, and impossible to ignore. A UAE accounting firm serving 60 SME clients manages VAT and CT filings for every client from a single dashboard, with WhatsApp document collection running in the background and FTA-compliant records stored automatically. Neither firm hired an additional team member to handle the volume increase.
The accounting firms winning in the US and UAE are not buying more tools. They are replacing fragmented stacks with one system that works end to end.
TaxDome is powerful but expensive and disconnected from document capture. Karbon is excellent for workflow but requires Dext on top. Dext captures documents but does nothing with practice management. Zoho Books and TallyPrime handle compliance accounting in the UAE but leave document collection and client communication entirely unaddressed. CaFlow closes every gap in one platform — document collection over email and WhatsApp, compliance deadline tracking, AI-assisted document classification, and direct push to the accounting software already in use. No ripping out existing tools. No annual lock-in. No integration consulting fee.
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